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1. How project codes map to collections
In PALMM there are collection groups, primary collections
and subcollections.
A primary collection has a collection home page and a
collection “banner,” and it is listed on the
Textual Collections or Visual Collections home page. The
Florida Heritage Collection, World Maps Collections, and
Florida Environments Online are examples of primary collections.
A subcollection is a group of items that form a distinct,
describable subset within a primary collection. For example,
the Florida Geological Survey Publications is a subcollection
within the primary collection Florida Environments Online.
Subcollections do not have home pages, but may have a pathfinder
or subcollection guide that is accessed from a link on
the home page of the primary collection. In WebLUIS or
Visual Collections, it may be possible to limit a search
to a particular subcollection.
A collection group is a set of primary collections that
are close enough in subject or some other aspect that users
will ordinarily want to seach them together as a group.
For example, all collections containing Floridiana make
a logical collection group. Collection groups are a feature
of Textual Collections (version 10 and up) only and are
not discussed further here.
Project codes indicate which primary collection or subcollection
a digital object belongs to. For example, the project code “map” equates
to the primary collection “World Map Collections”.
The project code “mapfl” equates to the subcollection “Florida
Maps” within World Map Collections.
Every digital object must have exactly one project code
for the primary collection. A digital object may optionally
have one or more project codes for subcollections of the
primary collection. A digital object may NOT have project
codes for more than one primary collection, or for subcollections
that are not defined within their primary collections.
The project code list at http://allegro.fcla.edu/diglib/trackstats/ProjectCodes.cfm
lists project codes designating primary collections. If
the primary collection has subcollections, these can be
listed by clicking the primary project code.
2. How to enter project codes
PALMM project codes must be entered in both bibliographic
(NOTIS or Aleph) records and XML package descriptors (MXF
or METS files).
In bibliographic records, project codes are entered in
the 852 $b. Both 852 fields and subfields b may be repeated,
but only a single project code should appear in one subfield
b. Project codes should be lower case and if they are not,
they are normalized in FCLA processing.
852 ## |b chd
852 ## |b map |b mapfl
Project codes entered in bibliographic records determine when they will be
retrieved by WebLUIS. For example, if you are on the WebLUIS search page for
Florida Heritage, only bib records with project code “fhp” will
be retrieved. Similarly if you are on the WebLUIS “Search all PALMM Collections” page
and limit your search to Florida Heritage, only bib records with project code “fhp” will
be retrieved.
In the MXF, project codes are entered in the MXF “Project
code(s)” field. Multiple codes can be entered in
separate repeatable fields, or in one field, separated
by commas:
Project code(s): chd
Project code(s): map, mapfl
Project codes entered in the MXF determine which primary
collection the digital object will be loaded into. A digital
object can only be loaded into one primary collection.
In the past, if an MXF contained more than one project
code for a primary collection, one of the project codes
was selected and the other(s) ignored. As of March 2004,
if an MXF contains more than one project code for a primary
collection, the package will be rejected, and the submitting
institution will have to correct the MXF before it can
be processed.
The project codes entered in the bibligraphic record for
an object should be the same as those entered in the MXF.
However, the system does not enforce this. It does not
cross-check that the project codes are the same, or update
one with the other. If a project code is added to a bibligraphic
record after the digital object has been FTPed with the
MXF, Textual Collections and Visual Collections have no
way to know about it. To add a new project code (presumably
for a subcollection) to an object that is already in Textual
or Visual Collections, you have to resubmit the package
with an updated MXF.
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